Notice of Heilongjiang Zhenbaodao Pharmaceutical Co., Ltd. on convening the third extraordinary shareholders' meeting in 2025
Securities code: 603567 Securities abbreviation: Zhenbaodao Announcement number: Lin 2025-079 Heilongjiang Zhenbaodao Pharmaceutical Co., Ltd.
Notice on convening the third extraordinary shareholders' meeting in 2025
The company's board of directors and all directors guarantee that the contents of this announcement do not contain any false records, misleading statements or major omissions, and assume legal responsibility for the authenticity, accuracy and completeness of its contents.
Important content reminder:
Date of shareholders’ meeting: December 11, 2025
The online voting system adopted for this shareholders’ meeting: Shanghai Stock Exchange Shareholders’ Meeting Online Voting System
1. Basic information on convening the meeting
(1) Type and session of shareholders’ meeting
The third extraordinary shareholders' meeting in 2025
(2) Convener of shareholders’ meeting: Board of Directors
(3) Voting method: The voting method used in this shareholders’ meeting is a combination of on-site voting and online voting.
(4) Date, time and place of on-site meeting
Date and time of convening: December 11, 2025 14:00
Venue: No. 8, Yantai 1st Road, Pingfang Development Zone, Harbin
(5) Online voting system, start and end dates and voting time.
Online voting system: Shanghai Stock Exchange Shareholders Meeting online voting system
Online voting starts and ends on December 11, 2025
Until December 11, 2025
Using the Shanghai Stock Exchange's online voting system, the voting time through the trading system voting platform is the trading time period on the day the shareholders' meeting is held, that is, 9:15-9:25, 9:30-11:30, 13:00-15:00; the voting time through the Internet voting platform is 9:15-15:00 on the day the shareholders' meeting is held.
(6) Voting procedures for margin trading, securities lending, refinancing, agreed repurchase business accounts and Shanghai-Hong Kong Stock Connect investors
Voting involving accounts related to margin trading and securities lending, refinancing business, agreed repurchase business, and Shanghai-Hong Kong Stock Connect investors shall be carried out in accordance with the "Shanghai Stock Exchange Self-Regulatory Guidelines for Listed Companies No. 1 - Standardized Operations" and other relevant regulations.
(7) Involving public solicitation of shareholder voting rights
None
2. Matters to be considered at the meeting
The resolutions to be reviewed and the types of voting shareholders at this shareholders’ meeting
Voting shareholder type serial number Proposal name
A share holders
Non-cumulative voting motion
1 Proposal on Re-appointment of the Company’s Audit Institution for 2025 √
- The time and disclosure media of each proposal
The above proposal has been reviewed and approved at the 28th meeting of the fifth board of directors of Heilongjiang Zhenbaodao Pharmaceutical Co., Ltd. For details, please see the announcement published in Shanghai Securities News, China Securities Journal, Securities Times, Securities Daily and the Shanghai Stock Exchange website (www.sse.com.cn) on November 26, 2025.
Special resolutions: None
Proposal to count votes separately for small and medium investors: 1
Proposals involving related shareholders’ avoidance of voting: None
Name of related shareholders who should avoid voting: None
- Proposals involving preference shareholders’ participation in voting: None
3. Things to note when voting at the shareholders’ meeting
(1) The shareholders of the Company who exercise their voting rights through the Shanghai Stock Exchange Shareholders Meeting online voting system can either log in to the trading system voting platform (through the trading terminal of the securities company designated for trading) to vote, or log in to the Internet voting platform (website: vote.sseinfo.com) to vote. When logging into the Internet voting platform to vote for the first time, investors need to complete shareholder identity authentication. For specific operations, please see the instructions on the Internet voting platform website.
In order to better serve the majority of small and medium-sized investors, we ensure that small and medium-sized investors who are willing to vote can participate in the meeting and vote in a timely manner. The company plans to use the shareholder meeting reminder service (i.e. "one-click call") provided by SSE Information Network Co., Ltd. (hereinafter referred to as "SSE Information"), entrust SSE Information to proactively remind shareholders to participate in the meeting and vote based on the shareholder list on the equity registration date through smart text messages and other forms, and actively push information such as invitations to participate in the shareholders' meeting and resolutions to each investor. After receiving the smart text message, investors can vote directly according to the prompts in the "One-Click Online Voting Service User Manual for Listed Company Shareholders Meetings" (Download link: https://vote.sseinfo.com/i/yjt_help.pdf). In case of congestion, etc., they can still vote through the original trading system voting platform and Internet voting platform.
(2) If the same voting right is voted repeatedly through on-site, online voting platform of the Exchange or other methods, the result of the first vote shall prevail.
(3) For a shareholder holding multiple shareholder accounts, the number of exercisable voting rights is the total number of common shares of the same category and preference shares of the same variety held by all shareholder accounts under his or her name.
Shareholders holding multiple shareholder accounts who participate in online voting at the shareholders' meeting through the Exchange's online voting system can participate through any of their shareholder accounts. After the voting, it shall be deemed that all ordinary shares of the same category and preferred shares of the same variety under all shareholder accounts have voted with the same opinion.
If a shareholder holding multiple shareholder accounts votes repeatedly through multiple shareholder accounts, the voting opinions of the same class of ordinary shares and the same type of preferred stocks under all shareholder accounts shall be based on the first voting results of each class and type of stocks respectively.
(4) Shareholders must vote on all proposals before they can be submitted.
4. Participants at the meeting
(1) Shareholders of the company who are registered in the Shanghai Branch of China Securities Depository and Clearing Co., Ltd. at the market close on the afternoon of the equity registration day have the right to attend the shareholders’ meeting (see the table below for details), and may entrust a proxy in writing to attend the meeting and participate in voting. The agent does not have to be a shareholder of the company.
Share class Stock code Stock abbreviation Equity registration date
A shares 603567 Zhenbaodao 2025/12/3
(2) Directors and senior managers of the company.
(3) Lawyers hired by the company.
(4) Other personnel
5. Meeting registration method
In order to ensure the smooth convening of this shareholders' meeting and reduce the registration time before the meeting, shareholders and shareholders' agents attending this shareholders' meeting need to register and confirm in advance.
(1) Registration method: Shareholders or shareholders’ agents who intend to attend this shareholders’ meeting should register for the meeting with the following documents:
Natural person shareholders must hold their original ID cards; authorized agents must hold a power of attorney (see attachment 1), a copy of the principal’s ID card and the original agent’s ID card.
Legal person shareholders and legal representatives who attend the meeting must present a copy of the business license with the official seal of the unit and the original ID card to register; agents who participate in the meeting must register with a power of attorney signed by the legal representative and a copy of the ID card, a copy of the business license with the official seal of the unit, and the original ID card of the person attending the meeting.
(2) Registration time: Shareholders who meet the attendance conditions should go to the VIP room on the first floor of the company to complete the registration procedures from 9:00-11:00 am and 14:00-16:00 pm on December 9, 2025.
(3) Registration location: No. 8, Yantai 1st Road, Pingfang Development Zone, Harbin.
(4) Shareholders from other places can register by email (the email must be sent to the company's mailbox before 16:00 on December 9, 2025). The shareholder's name, shareholder account, contact address, postal code, contact number must be stated in the email, and a copy of the ID card must be attached. Please indicate the words "Shareholders Meeting Registration" on the document.
6. Other matters
(1) The meeting lasts for half a day, and shareholders participating in the meeting are responsible for their own expenses such as transportation, food and accommodation.
(2) Correspondence address: Board Office, No. 8, Yantai 1st Road, Pingfang Development Zone, Harbin
(3) Contact information: Tel: (0451) 86811969
Email: [email protected]
Contact person: Han Xiao
Announcement is hereby made.
Board of Directors of Heilongjiang Zhenbaodao Pharmaceutical Co., Ltd.
November 26, 2025 Attachment 1: Power of Attorney
Filing documents
Board resolution proposing to convene this shareholders’ meeting
Attachment 1: Power of attorney
Power of attorney
Heilongjiang Zhenbaodao Pharmaceutical Co., Ltd.:
Mr. (Ms.) is hereby entrusted to represent the company (or myself) to attend the 2025 third extraordinary shareholders' meeting of your company to be held on December 11, 2025, and to exercise voting rights on his behalf. Number of common shares held by the client:
Number of preferred shares held by the client:
Client shareholder account number:
Serial number Name of non-cumulative voting motion Agree Oppose Abstain
1 Proposal on Re-appointment of the Company’s Audit Institution for 2025
Signature (stamped) of the principal: Signature of the trustee:
Trustee’s ID number: Trustee’s ID number:
Date of entrustment: Year Month Day Remarks:
The client should choose one of the "agree", "objection" or "abstain" intentions in the power of attorney and tick "√". If the client does not give specific instructions in this power of attorney, the trustee has the right to vote according to his own wishes.